DOT compliance software built for one-truck owner-operators

Owner-operators get audited too

A common misconception is that small means safe — that the FMCSA only audits big carriers. They don't. Single-truck owner-operators get new-entrant audits within the first 12 months of getting a USDOT, just like every other carrier. CSA scores apply. Insurance underwriters ask for DQ files on renewal. Brokers and shippers increasingly ask for compliance documentation before they tender a load. The owner-operators who scale beyond one truck are almost always the ones who treated compliance like a real business function from day one.

What you actually need on file (on yourself)

If you have your own authority, your DQ file under 49 CFR §391 has to contain every one of these — even though the driver and the carrier are the same person.

• Driver employment application (yes, on yourself)
• Inquiries to previous motor carriers (last 3 years)
• Annual MVR from each licensing state
• Annual review of your driving record
• Annual driver's certificate of violations
• Road test certificate or equivalent CDL
• Current medical examiner's certificate
• Pre-employment & annual Clearinghouse queries

Drug & alcohol program for one-truck operators

FMCSA requires every CDL driver — including owner-operators with their own authority — to be enrolled in a DOT-compliant random drug & alcohol testing program. The standard solution is a consortium/third-party administrator (C/TPA), and DriverDocs Hub stores every test result, MRO report, and consortium membership document alongside your DQ file. When an auditor asks, you export the full §382 program record in one click.

Built for the truck, not the office

Owner-operators don't have an office staff. DriverDocs Hub is designed for that. Take a photo of your new med card from the cab — it's filed. Get a renewal reminder 60 days before your CDL expires — straight to your phone. Pull a Clearinghouse query — done. Need to send your DQ file to a new motor carrier you're leasing on with — one PDF, one click.

• Mobile-first — runs entirely from your phone
• Renewal reminders at 60/30/14/7 days
• One-click DQ file PDF for new carriers and brokers
• Document version history if a carrier or auditor asks
• Personal, portable file you take with you across carriers

Leased vs. authorized — both are covered

If you're leased to a motor carrier under their authority, the carrier keeps the official DQ file — but you should keep your own. Carriers change, lease agreements end, and you don't want to be reconstructing documents from memory. If you're under your own authority, you ARE the compliance department. DriverDocs Hub works for both situations from the same account.